Terms & Conditions

1. Acceptance of Terms

By accessing or using Sira HRM ("the Service"), you agree to be bound by these Terms and Conditions. If you do not agree to these terms, you may not use the Service. These terms apply to all users, including administrators, managers, and any other personnel who access the platform.

2. Description of Service

Sira HRM is a cloud-based human resource management platform that provides tools for:

• Employee onboarding and invitation management
• Document collection, storage, and compliance tracking
• Reference questionnaire distribution and management
• Orientation workflow management
• Role-based access control and team management
• HR reporting and analytics

3. User Accounts and Access

You are responsible for maintaining the confidentiality of your account credentials. You agree to:

• Provide accurate and complete information when creating an account
• Notify us immediately of any unauthorized access to your account
• Not share your account credentials with unauthorized parties
• Ensure that all users under your organization comply with these terms

4. Data and Privacy

You retain ownership of all data you input into Sira HRM. By using the Service, you grant us a limited license to process your data solely for the purpose of providing the Service. We do not sell, rent, or share your data with third parties except as required to deliver the Service or comply with applicable law. Please refer to our Privacy Policy for full details.

5. Sensitive Employee Data

Sira HRM handles sensitive employee information including Social Security Numbers (SSN) and personal identification documents. You agree to:

• Use sensitive data features only for legitimate HR purposes
• Assign appropriate access roles to limit exposure of sensitive data
• Comply with all applicable data protection regulations (including GDPR, CCPA, and HIPAA where applicable)
• Not attempt to circumvent the access control or security mechanisms of the platform

6. Acceptable Use

You agree not to use the Service to:

• Violate any applicable laws or regulations
• Store or transmit any unlawful, harmful, or fraudulent content
• Attempt to gain unauthorized access to any part of the Service
• Interfere with or disrupt the integrity or performance of the Service
• Reverse engineer, decompile, or attempt to extract the source code of the Service

7. Service Availability

We strive to maintain high availability of the Service but do not guarantee uninterrupted access. Scheduled maintenance, updates, or circumstances beyond our control may result in temporary unavailability. We will make reasonable efforts to notify users of planned downtime in advance.

8. Intellectual Property

All intellectual property rights in the Service, including but not limited to software, design, trademarks, and documentation, are owned by or licensed to Sira HRM. Nothing in these terms grants you any right to use our intellectual property beyond what is necessary to use the Service as intended.

9. Limitation of Liability

To the maximum extent permitted by applicable law, Sira HRM shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of data, revenue, or profits, arising out of or in connection with your use of the Service, even if we have been advised of the possibility of such damages.

10. Termination

We reserve the right to suspend or terminate your access to the Service at any time if you violate these terms or engage in conduct that we determine, at our sole discretion, to be harmful to the Service, other users, or third parties. Upon termination, your right to use the Service ceases immediately.

11. Changes to Terms

We may update these terms from time to time. We will notify users of material changes via email or a prominent notice within the platform. Continued use of the Service after changes take effect constitutes your acceptance of the updated terms.

12. Contact

If you have any questions about these Terms and Conditions, please contact us at: